Features of an Ideal Cheque Writer Software

An ideal cheque writer should consist of the followings:

Basic Requirements

• Must be a total database system. Able to keep records for both in-coming and out-going cheques.
• Automatically convert number to words in English or Malay. If you enter 716.13 in the number section, you should get **Seven Hundred Sixteen and Thirteen Cents Only** in the word section of the cheque.
• Flexible date options as 26-Dec-09 or 2 6 1 2 0 9 in the boxes or print with no date.
  

• Name and Word section should auto-wrap to accommodate very long sentence.
• Name and Word section should have the option for small, medium or large font and in the following format "all small caps", "all big caps" or "Proper" using simple mouse-click. This is very important as it will capture extremely long names and amount in words.
• Every cheque components (Name, Words, Amount and Date sections) should be easily fine-tuned to match most cheques.
• Print cheques in Normal straight text or in Italic.

Important Extras

• Able to set default amount for recurring values. Example you can set $2000 for rental payment. Each time you issue a cheque to MRxxx the $2000 is added automatically saving you time.
• Print details on the back of both issued and received cheques. Details can include invoice number, account number, contact information and more.
• Print payee address direct to envelop will save you time and give you a professional look.
• Print payment vouchers (1/2 A4 page) with all cheque details and comments.
• Provide an interface to quickly view all your issued or received cheques.
• Accept more than one Bank account cheques.
• Accept more than one Company.

Essential PDF Reports (any filtered date range)

• Account Activities by Companies
• Account Activities by Payees
• Account Activities by Banks
• Account Activities by Date
• Export all Issued cheques to Excel for extended analysis
• Export all Received cheques to Excel for extended analysis

Printer Requirements

• The Cheque Writer must be able to print cheques on most common printers.
• You should be able to load your cheque in a horizontal or vertical direction.

Licencing Issues

• Should be a one time competitive payment only.
• No monthly / yearly maintenance or trailing fees.
• Legally ok to be installed in more than one PC in the same office.

What to avoid when using a Cheque Writer?

• Do not use the batch printing feature (if available) this can cause you more headache than convenience. All it takes is one cheque stuck in the printer and you will have to do a major re-sequencing of your cheques.
• Avoid using network printers unless you are absolutely sure that you are the only person sending the print. You may loose one or more cheques if others send a print immediately after you have loaded your cheques.

Advantages of using a Cheque Writer software versus a Mechanical or Electronic version.

• Cheaper and no maintenance is required.
• Maintain a history of all cheques issued or cheques received.
• No replacement required. You only need to reinstall if you reformat your PC.